Step-by-step guide to submitting a Nights Away Notification
Start by signing in to scouts.org.uk.
On your welcome page:
1. Click ‘My membership’.
On the left-hand side menu (if you’re using a phone, click the menu button on the top right):
2. Click ‘Programme support’, Nights Away Notification,
On the ‘Apply for nights away’ page:
3. Click ‘Event Information’ to view the form.
Under the ‘Event Information’ section:
4. Select the ‘Type of Event’ from the dropdown menu.
5. Select a ‘Hierarchy Level’ from the dropdown menu.
6. Select ‘Yes’ or ‘No’ for using an Event Passport.
7. Type the ‘Start Date’ and ‘End Date’ into the boxes.
8. Type the ‘Approximate Number of Attendees’ into the boxes.
9. Type the ‘Venue Details’ into the boxes.
10. Click ‘Event Leadership Information’ to continue filling in the form or click ‘Save’ to continue the application later.
Under the ‘Event Leadership Information’ section:
11. Select ‘Yes’ or ‘No’ for the Permit Holder.
If you’ve selected ‘No’, type the ‘Permit Holder Name’ into the box and select it from the dropdown menu.
12. Type the ‘Names of Adults Attending’ into the box and select them from the dropdown list.
If you cannot see the names that you want to add in the drop down menu, you’ll need to ask them to check and edit their privacy and visibility settings, so that you can select their names.
13. Type the ‘Activities’ into the box.
14. Click ‘Planning and Approvals’ to continue filling in the form or click ‘Save’ to continue the application later.
Under the ‘Planning and Approvals’ section:
15. Type the ‘In Touch Details’ into the box.
16. Tick the boxes to confirm you agree with the ‘Risk Assessment’ statements.
17. Click ‘Browse’, select your document and click ‘Open’ to attach your Risk Assessment.
18. Click ‘Add document’ to include a supporting document. Then, type the ‘Attachment description’ into the box, click ‘Browse’, select your document and click ‘Open’ to attach your supporting document.
19. Tick the box to confirm the ‘Contingency Plans’.
20. Tick the box to confirm your Lead Volunteer is aware of the event.
21. Click ‘Submit’.
To finish the application at another time, Click ‘Save’. You’ll need to re upload any attachments when you return to complete the application.
A message will appear at the bottom of the page confirming you’ve successfully submitted your Nights Away application.
What happens next: A volunteer with the Nights Away Approver accreditation will receive your application. Your District or County Lead Volunteer can also approve your Nights Away application.
You’ll receive a notification when your application is approved or rejected.
